WESTERN HORSEMEN’S
ASSOCIATION, INC.
OFFICIAL HANDBOOK
CONSTITUTION & BY-LAWS
HORSE SHOW RULES
REVISED
2008
TABLE
OF CONTENTS
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Title Objects Officers Election Duties President Vice President Secretary Treasurer Point Secretary Board of Directors Number, Term, and Qualifications Vacancies Election of Directors Meeting of the Board of Directors Regular Meetings Special Meetings Notice of Meetings Quorum Manner of Acting Duties of the Executive Committee and the Board of Directors Membership Membership Voting Member in Good Standing Eligibility to Hold Elected Office Duration of Membership Conduct Dues General Statement Class Descriptions Halter Showmanship at Halter Novice Go As You Please English and/or Western Go As You Please English and/or Western Pleasure Junior Western Pleasure English/Western Pleasure Snaffle Bit (Open) Hunter Under Saddle Pole Bending Barrel Race 3-D Barrel Race (Open) English and Western Equitation/Horsemanship Go As You Please Youth 6 Years and Under (Assistance Allowed) Working Horse Class/Pattern (Open) Gaited Go As You Please (Open) Senior Western Pleasure Egg and Spoon (Open) Hunter Hack Rules and Regulations General Rules Dress Code Classified Ads Returned Check Guideline Promoters Competitive Points Equipment Western Classes English Classes Protests Structure Protestor Procedures Committee Procedures Disciplinary Action |
OFFICIAL
HANDBOOK
CONSTITUTION
& BY-LAWS
SECTION
I
TITLE: This Association
shall be known as the Central
SECTION
II
OBJECTS: The purpose of this Association shall be to provide show places for its members, to conduct all activities in a sportsman like manner and encourage the showing of all breeds of horses. At all times it shall support youth programs.
SECTION
III
OFFICERS: Officers of the Executive Committee shall be:
A. President C. Secretary and/or Treasurer
B. Vice-President D. Point Secretary
ELECTION: After nomination by the membership and review and approval by the current Executive Board, the Board of Directors will be elected and installed at the last Membership meeting in the calendar year and will assume their official duties January 1 and serve through December 31 of that year. Officers may serve consecutive terms if elected by the membership, and will have a vote on all matters concerning the Association. (The President will not have a vote on the matters of the Association except in instances of a tie.)
Additionally, after conferring with the youth of the Association and having had adequate discussion with the Board of Directors, the President shall appoint the Youth Leader(s) at the last Membership meeting in the calendar year. The purpose of this is to have the Youth Leader(s) on the Board so decisions regarding the Association and Youth Team issues can be made with input from the youth through this/these representative(s). Youth Leader(s) will be granted one vote in all matters of the Association.
DUTIES:
A. PRESIDENT: It is the duty of the President to call the meeting to order at the appointed time, to preside at all meetings of the Association, Board of Directors, and Executive Committee. To announce the business before Assembly in it’s proper order, to state and put all questions properly brought before the Assembly, to preserve order and decorum, and to decide all questions of order when a question is put to vote.
B. VICE-PRESIDENT: It is the duty of the Vice-President to act as representative of the President when requested. To perform the duties of the President in the absence of the President and become President for the unexpired term in case of death, resignation, or incapacity of the President.
C. SECRETARY: The Secretary shall take and record accurate minutes of the proceedings of all meetings of the Membership, the Board of Directors, and the Executive Committee meetings. Conduct the correspondence of the Association and provide all Promoters with a membership list with current mailing addresses. Preserve in a permanent file all records and letters of value to the Association and its Officers. Deliver to the successor within fifteen days after expiration of term of office, all books, records, and papers, requesting receipt therefore.
D. TREASURER: The Treasurer shall have charge of all monies of the Association and shall report thereon at all meetings. Collect dues from members, give a proper receipt therefore keep a list of the names, addresses of all members. Pay all Bills upon the authorization of the President, keep an itemized record, in a permanent file, of all receipts and expenditures. Deliver to the successor within fifteen days after expiration of term of office, all books, records, and papers, requesting receipt therefore.
E. POINT SECRETARY: The Points Secretary will edit, record and file Registration Forms for each horse registered with the Association. Maintain a Point Record Book and record all points as reported by the Show Promoters. The Point Secretary will give a quarterly report at the Membership meetings.
SECTION
IV BOARD OF DIRECTORS
A. NUMBER, TERM, AND QUALIFICATIONS: The number of Directors
constituting the Board of Directors shall be determined according to the allotment to each county
represented. Each Director shall serve a term of one year or until the General
Election of Directors. Directors need not be residents of the State of
B. VACANCIES: Any vacancy occurring in the Board of Directors may be
filled by the affirmative vote of the majority of the remaining Directors even
through less than quorum, or by the sole remaining
C. ELECTION OF DIRECTORS:
1. Each Officer of the Association shall also be a Director by virtue of his/her office. Additional Directors shall be elected as provided in Subsection 2 below.
2. Membership shall select from one to three Directors and Alternates, depending on the size of membership at the time of elections, according to the following formula:
Memberships Directors/Alternates
5 - 15 One
16 - 30 Two
More than 30 Three
Alternates are encouraged to attend all Board meetings. Alternates may attend all meetings of Directors. In the event any Director or Directors from the County or Chapter shall be absent from a meeting of Directors, their votes may be given to the Alternate of his/her choice from the same County or Chapter.
SECTION
V MEETINGS OF THE BOARD OF DIRECTORS
A. REGULAR MEETINGS: A regular meeting of the Board of Directors shall be held at the call of the President within two weeks of the end of the Fiscal year. In addition, the Board of Directors may provide, by resolution, the time and place, for the holding of additional regular meetings.
B. SPECIAL MEETINGS: Special meetings of the Board of Directors may be called by or at the request of the President or any four Directors, as fixed by the person calling the meeting.
C. NOTICE OF MEETINGS: Regular meetings of the Board of Directors may be held without notice. The person or persons calling a special meeting of the Board shall, at least two days before the meeting give notice therefore by any usual means of communication. Such notice need not specify the purpose for which the meeting is called.
D. QUORUM: A Majority of the number of Directors fixed by these By-laws, shall constitute a quorum for transaction of business at any meeting of the Board of Directors.
E. MANNER OF ACTING: Except as otherwise provided in these By-Laws, the act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the entire Board of Directors.
SECTION
VI DUTIES OF THE EXECUTIVE COMMITTEE
AND
THE BOARD OF DIRECTORS
A. The legal address of the Association shall be that of the current President or Secretary upon installation into Office.
B. All Officers, Directors and/or Alternates, MUST be paid members before conducting any Association business.
C. A committee appointed by the President from members of the Board of Directors shall perform a Quarterly review of all monies in the Treasury and prepare a report to be given at the next Board Meeting.
D. Before any member may be disciplined, suspended or expelled from the Association by the Board of Directors, a thorough review of all facts and open discussion of the individual(s) in question will be made.
E. A separate Youth Account shall be maintained by the Secretary/Treasurer. Youth Director(s) will be chosen by the President after consulting with youth members and the Board of Directors. The Youth Director(s) will have voting privileges, one vote if a couple is acting as Directors. This is on a year to year basis. A Youth Director is required to attend Board of Directors meetings.
F. Board Members shall take steps to ensure that all class winners and point information is furnished to the Point Secretary in a timely manner from the Show Promoters.
G. The Board of Directors shall approve all shows, locations, Promoters, times, and classes; including Promoter’s fees.
H. Rules governing the showing of horses in all classes will be drawn up by the Board of Directors for the current year.
I. The Board of Directors should take steps to ensure that adequate funds remain in the Association Treasury to operate during January through March of the upcoming year.
J. The President may appoint a Parliamentarian at any time he/she deems necessary. The Parliamentarian will NOT have a vote at the meetings of the Board of Directors.
K. The Ex-Officio President has voting rights on the Board of Directors for one (1) year following the serving term.
L. The By-Laws of this Association can ONLY be changed by a majority vote by the membership.
M. All meetings of the Association shall be conducted with the Roberts Rules of Order as a guideline when not specifically stated in these By-Laws.
SECTION
VII MEMBERSHIP
Membership of the Association shall consist of active members of the CCWHA when annual dues have been paid. The Association shall have two categories of Membership:
1) Individual Membership: One (1) person
2) Family Membership: To include spouses and all minor children in a single family. The age limit for children under a family membership is eighteen (18) years of age.
A. VOTING: All individuals and family members (12 years of age and older) shall be entitled to one (1) vote in the affairs of the Association. A member MUST be in good standing with the Association to have voting privileges.
B. MEMBER IN GOOD STANDING: Is defined as "an individual who has paid current year’s dues and/or not have received any form of disciplinary action. For reinstatement as a member in good standing, a member must petition the Board of Directors in writing.
C. ELIGIBILITY TO HOLD OFFICE: Is defined as "a member in good standing AND has been a member in the prior year".
D. DURATION OF MEMBERSHIP: Membership in the Association shall terminate by voluntary withdrawal as provided or by failure to pay annual dues or assessments. Terms of membership shall be effective upon payment of Association dues and shall run from March to March.
E. CONDUCT: Any member may be disciplined, suspended, or expelled from the Association by the Board of Directors for improper conduct during meetings, shows or any other functions of the Association.
F. DUES: The dues required for each class of membership shall be determined from time to time by resolution of the Board of Directors. Membership dues are to be paid on an annual basis (See D above).
GENERAL
STATEMENT
The Central Carolina Western Horsemen’s Association, Inc. is an open breed horse show organization whose purpose is to provide a quality, competitive atmosphere for the enjoyment of all members and their guest.
CLASS
DESCRIPTIONS
If at any time you are in doubt, the following class descriptions are provided for your information and were adopted by the Board of Directors. Judges should ensure that all breeds shown be judged on the merits of their specific breed. Due to many classes constantly changing, all descriptions may not apply to a particular years Show Program.
HALTER Three Halter Classes are offered, determined by the age of the horse and exhibitor. Horses are to be shown in an appropriate halter or bridle given the breed being shown. The exhibitor should wear proper attire with respect to the breed being shown.
1. Weanling/Yearling Colts and Fillies (Horses 2 Year and Under) (Adults)
2. Horses at Halter (Horses 3 Years & Over) (Adults)
3. Youth at Halter (Youth 18 and Under)
5. Miniature Horse at Halter (Adults) (miniature height 32” & under)
Miniature Conformation: A miniature horse of any size should lean the appearance of its full-sized counterpart in a miniaturized version of the particular horse that the animal most resembles, whether it be a Quarter Horse, Arabian, or Thoroughbred type horse. Other breed representation are slowly entering the miniature horse conformation types, but generally, the two types are thought of as the Quarter Horse and the Arab type. The miniature horse should be well proportioned with a level topline. The legs should be straight and sound. The Quarter Horse type presents a more muscular body with a shorter, more muscled neck. The Arab type usually is more slender with longer, slimmer legs and neck. A dished-face is also characteristic of the Arabian. The eyes should be large and alert. Eye color may vary and will not be penalized if eye color is not consistent. The ears should appear erect and forward.
Horses showing at halter are judged on their conformation, soundness, and quality. See statement on "lameness". Presentation and cleanliness of the horse also affects placement within the class. The Exhibitor should concentrate on "showing" the horse at all times.
Judges are allowed to "mouth" a horse if necessary in determining their age.
SHOWMANSHIP AT HALTER This class is open to all exhibitors,
mares and geldings only. Exhibitors are judged on their ability to fit and show
their horse along with their poise and alertness. Appearance of both the horse
and the handler are important. The same requirements are asked of all
exhibitors; usually consisting of leading and posing the horse. The Judge’s
pattern should be posted at least one hour prior to the beginning of the class.
Points will be awarded & accumulated on the Exhibitor NOT the horse. All
exhibitors may enter the ring and then work individually or each exhibitor may
be worked from the gate individually. When exhibitors are worked individually
from the gate, a working order is required. The following maneuvers are
considered acceptable: Lead the horse at a walk, jog, trot or extended trot, or
back in a straight or curved lines; stop; and turn 90 (1/4),
NOVICE GO AS YOU PLEASE This is a walk Go As You Please class for the novice/ beginner rider. It offers the rider an opportunity to improve his/her show skills under the acknowledgment of a qualified judge. English or Western style is allowed. Junior and aged horses may be ridden. Any exhibitor who has NEVER EARNED A CCWHA YEAR END AWARD in any performance class (with the exception of any child that wins a trophy in the Go As You Please Equitation, Youth 6 Years and Under, Assistance Allowed Class) may participate. NO POINTS WILL BE KEPT. Anyone, whether a member or not, who is recognized as a trainer will be asked to leave the class regardless if they have ever won a year end award with our Association.
ENGLISH AND/OR WESTERN GO AS YOU PLEASE Several "Go as You Please" classes are offered. Some with both English and Western riders competing together, some based on the age of the rider, and others with ponies only (56" & Under). These classes will be judged at a walk and one other gait (rider’s choice): Trot or Canter (English), Jog or Lope (Western).
Horses will be worked both ways on the rail. Horses are to be reversed to the inside (away from rail); this may be done at a walk or jog/trot at the discretion of the Judge. Reversing shall never be requested in a lope/canter. The Judge may ask that the Exhibitor back their horses.
Junior horses (5 years & under) can be shown in any Go as You Please class with an approved snaffle bit or bosal with TWO hands on the reins.
NOTE: Ponies MUST be measured prior to the beginning of their first class of the season to ensure compliance with height requirements.
ENGLISH AND/OR WESTERN PLEASURE Several Pleasure classes are offered, some based on the age and sex of the riders, and others offering a mix of horses and/or ponies (58" & under) These classes will be judged on the performance of the horse in all three (3) gaits: Walk; Jog or Trot; Lope or Canter.
These gaits should be performed on a reasonable loose rein and without undue restraint. Horses will be worked both ways on the rail to demonstrate their ability with correct leads. Horses are to be reversed to the inside (away from rail) ; this may be done at a walk or jog/trot at the discretion of the Judge. Reversing shall never be requested in a lope/canter. The Judge may ask that the Exhibitor back their horse.
JUNIOR WESTERN PLEASURE This is an Open class for horses 5 years and under. A junior horse may be shown with an approved snaffle bit or a bosal using TWO HANDS on the reins. Approved Curb bits may also be used; but must be used ONE HANDED.
The horse will be asked to perform all three gaits (walk, jog, and lope) both ways on the rail. Horses are to be reversed to the inside (away from rail); this may be done at a walk or jog at the discretion of the Judge. Reversing shall never be requested in a lope. The Judge may ask that the Exhibitor back their horse.
ENGLISH/WESTERN PLEASURE SNAFFLE BIT (OPEN) This is an Open class for horses 5 years and under. Horses are to be shown in a snaffle bit or a bosal. Exhibitors must use BOTH hands on the reins. Horses will be judged on their ability to perform all three (3) gaits (walk, jog/trot, lope/canter). These gaits should be performed on a reasonably loose rein and without undue restraint. Horses will be worked both ways on the rail. Horses are to be reversed to the inside (away from the rail). Reversing may be done at a walk or jog/trot at the discretion of the Judge. Reversing shall never be requested in a lope/canter. The Judge may ask that the Exhibitor back their horses.
HUNTER UNDER SADDLE Riders are to dress in proper English attire. These horses are shown under hunt tack and are required to perform all three gaits (walk, trot, and canter) both ways on the rail. Horses are to be reversed to the inside (away from rail) Reversing may be done at a walk or trot at the discretion of the Judge. Reversing shall never be requested in a canter. The Judge may ask that the Exhibitor back their horse. There are no jumps required.
POLE BENDING Three pole bending divisions are offered determined by the age of the rider. These are timed events. The first pole is set 21 feet from the timer. Six poles are then placed in a straight line, 21 feet from each other. From a running start, the rider proceeds to the rear pole, turns, and weaves in and out of the pattern. This is then reversed. A five second penalty is assessed for each pole knocked down.
Failure to follow the pattern will result in disqualification. The exhibitor may touch a pole to keep it upright. A re-run will ONLY be allowed if the timer fails during the run. In the event of tie, Exhibitors may choose to flip a coin or run again to determine the winner.
The rider may ride more then one horse in a class, but no horse shall be ridden more then once in a class, regardless of who the rider is.
Pole Bending - 10 & under
Pole Bending - 11 thru 18
Pole Bending - Adults
BARREL RACE Three barrel classes are offered, determined by
the age of the rider. These are timed events. The barrel pattern will be standardized
by requiring that there be 40’ from the timer to the first barrel. In addition,
the distance between the first and second barrels should be 90’ and
The rider may choose the right or the left front barrel to start their pattern. A complete turn must be made around each barrel. A five second penalty is assessed for each barrel turned over. Failure to follow the pattern will result in disqualification. The exhibitor may touch the barrels to keep them upright. A re-run will ONLY be allowed if the timer fails during the run. In the event of a tie, the Exhibitors may choose to flip a coin or run again to determine the winner.
The rider may ride more then one horse in a class, but no horse shall be ridden more then once in a class, regardless of who the rider is.
Metal barrels are optional.
Barrel Race - 10 & Under
Barrel Race - 11 thru 18
Barrel Race – Adults
3-D BARREL RACE (OPEN) Refer to Class Description for Barrel Race regarding the running of the pattern, penalties and general rules. NO POINTS WILL BE KEPT!! The class entry fees (Jackpot) and any ADDED MONEY (if the minimum number of entries is met) will be paid back to a predetermined number of places within each division as determined by the Board. The objective of 3-D Barrels is to afford exhibitors of all ages the opportunity to place their horses (based on their individual speeds) into three (3) separate speed divisions. The winners will be determined in the following manner:
The exhibitor having the fastest overall time will become the 1st place winner in Division I. A full one (1) second will be added to that winning time to determine the winner of Division II. If there was no time run that exactly matches this number, the exhibitor having the next highest (slower) time will be the winner of the 2nd Division. Another full one (1) second will be added to the time determining the winner of Division III. Again, if there was no time run that exactly matches this number, the exhibitor having the highest (slower) time will be the winner of the 3rd Division. Knocking a barrel over is an automatic disqualification.
TEXAS BARRELS OPEN (JACKPOT) (1)Three barrels are placed in a straight line, 60 feet apart, the first barrel being 30 feet from the timing line, which is 30 feet wide. (Measurements are to the center of the barrels.) (2)The exhibitor shall cross the timing line, pass the first barrel on either side, pass succeeding barrels on alternate sides, turn around the third barrel, and return in the same manner to cross the timing line. (3)Knocking over a barrel shall carry a 5-second penalty. Failure to follow the course shall cause disqualification. A contestant may touch the barrel with his or her hands. (4)The course must be measured exactly. If the course is too large for the available space, the pattern should be reduced by 5 feet between each barrel until the pattern fits the arena. At least 60 feet are required for a stopping area.
GAME RIDERS MAY START NO FURTHER THAN 30 FEET FROM THE IN GATE AND MUST
STOP THEIR HORSES IN THE RING WITH THE GATE CLOSED.
ENGLISH AND WESTERN EQUITATION/HORSEMANSHIP The riding ability of the Exhibitor is determined by the Judge in this open class. Riders are required to perform a predetermined pattern of moves involving lead and gait changes. The horse may be required to back.
Only pattern work will be performed with these patterns being previously approved by the Board. Patterns will not exceed 3 minutes and will NEVER require the exhibitors to mount and dismount.
Exhibitors will not be disqualified from the class, but may be dismissed by the Judge if he/she feels that enough time has elapsed to complete the pattern.
Pattern MUST be posted at least one hour prior to the beginning of the class. All exhibitors must enter the ring and then work individually or each exhibitor may be worked from the gate individually. When exhibitors are worked individually from the gate, a working order is required. Exhibitors should be instructed to either leave the arena, fall into line, or fall into place on the rail after their work. The whole class, or just the finalists must work at all three gaits at least one direction of the arena. The following maneuvers are acceptable in a pattern: walk, jog, trot, extended trot, lope or extended lope in a straight line, curved line, serpentine, circle, or figure 8, or combination of these gaits and maneuvers; stop; back in a straight or curved line; turn or pivot, including spins and rollbacks on the haunches, and/or on the forehand; side pass, two track, or leg yield; flying or simple change of lead; counter canter; or any other maneuver; or ride without stirrups. A back should be asked for at sometime during the class. Judges should not ask exhibitors to mount or dismount.
GO AS YOU PLEASE EQUITATION YOUTH 6 YRS & UNDER (ASSISTANCE REQUIRED) This class is for the beginner that is not quite ready to go in the ring without some supervision. Children must be assisted by an adult 18 years or older. Only one assistant is allowed, and should be positioned at the head of the horse. No one will be penalized for assistance. With the exception of 10 & Under Barrel and Pole Classes, participants may not enter any other unassisted class for the rest of the show.
WORKING HORSE CLASS/OPEN (PATTERN) This class is for all ages and any type of horse. There will be several simple patterns made up to complete. The Judge will pick a pattern the day of the show and it will be posted one hour before the class.
SENIOR WESTERN PLEASURE Any horse that is 6 years and older can be shown in this class. There are biting stipulations. This means the use of a Curb bit that has a solid or broken mouthpiece, has shanks and acts with leverage. All curb bits must be free of mechanical device and should be considered a standard western bit.
EGG AND SPOON This is an open class for exhibitors of all ages. Each person will receive a spoon and a egg. You cannot hold your fingers on the egg at any time. The Judge will give instructions for different gaits, (reverse, etc.) as each person’s egg falls off the spoon they are to go to the center of the ring. There will be people in ring watching for fallen eggs to help get the correct order of placing. The last person still on the rail with their egg is the winner.
All classes, with the exception of the following, will accumulate points for year end award trophies.
Novice Go as You Please
Exhibition Poles & Barrels
Promoter’s Choice classes
All Jackpot Classes
**IF AT ANY TIME YOU ARE IN DOUBT ABOUT RULES ALWAYS REFER TO THE MOST
RECENT AQHA RULE BOOK **
GENERAL
HORSE SHOW RULES & REGULATIONS
SECTION
I GENERAL RULES
CCWHA Rules and Regulations will be enforced by the Board of Directors. These rules apply to all participants (members and non members) in CCWHA sanctioned shows.
The decision of the presiding Judge WILL BE FINAL.
No Exhibitors or members in general shall approach the Judge for any type of conversation until the entire show has concluded. Any violations to rule may result in suspension of the member and/or family members for the remaining show season.
All Judges are to dress in proper attire.
The Promoter reserves the right to decline any entry.
If any show fees are in arrears and are not cleared by the following show, the member’s ensuring point for the show in question and any ensuring shows will NOT count. Points CANNOT be recovered, but will resume when the debt is paid or proof of payment can be made.
All contestants must enter the show ring promptly.
Failure by the Exhibitor to enter the show ring without a clearly visible number will result in disqualification in that class. It is the responsibility of the Exhibitor to ensure that the correct number is recorded on their registration card in the announcer’s stand.
ONLY officers assisting management, judges, while judging, and riders in each class are allowed in the ring.
Any complaints or questions concerning a class during a show should be
brought to the attention of the Promoter and/or the Show Committee/Director(s).
ANY DEVIATIONS FROM THIS RULE MAY RESULT IN SUSPENSION FOR THE REMAINDER OF
THE SEASON.
CCWHA does not approve of nor participate in gambling, the use of alcoholic beverages, or profanity at any approved horse show.
Shirts and shoes are to be worn at all times at CCWHA approved events.
For the purpose of determining eligibility for competition, the age of horses shall be figured by the calendar year, starting on the first day of January of the year foaled.
All Ponies MUST be measured to ensure that they are not over 58" BEFORE THEIR FIRST SHOW (CLASS). That pony will NOT need to be re-measured for the remainder of the same show season. The owners name, pony’s name, and height will be recorded and kept throughout the show season. This must be repeated at the beginning of show season of each new year. Youth advisor and/or president of the Association will do the measuring. Ponies are eligible to compete in all classes not specifically designated for horses.
YOUTH are defined as those exhibitors age 18 and under. Any Youth becoming 18 on or after January 1st, may choose which Division he/she will participate in that year, and will be required to show in the chosen age group the remainder of that year. This will also apply to those 6 and 10 years old.
No STALLIONS may be shown by a Youth.
Game exhibitors can start no further than 30’ from the in gate and must stop their horses in the ring with the gate closed.
LAMENESS: The Judge may at his/her discretion disqualify a horse from any class due to obvious lameness. This is defined as:
-Consistently observable at a trot under all circumstances
-Marked nodding, hitching, or shortened stride
-Minimal weight-bearing in motion and/or at rest and inability to move
All animals showing at CCWHA shows must show proof of current negative coggins beginning age 6 months and up. A negative coggins will be required at the gate.
DRESS CODE: Anyone showing CCWHA can show western classes in short sleeve shirts/blouses. Shirts/blouses must have a collar and button down. No pullover shirts, tank tops, sport bra blouses, sleeveless, or midriff showing tops. Still must wear other appropriate attire as required by AQHA guidelines. (Western hat, belt, boots, long pants, or optional equipment listed.)
English attire consists of short sleeve, sleeveless, long sleeve shirts w/appropriate collar. Coats are optional. Other appropriate attire and equipment must be used as stated by AQHA guidelines.
Gaming class attire and equipment follow AQHA guidelines except tee shirts, short sleeve, and pullover shirts are allowed. No sport bra/blouses or midriff showing tops. Optional attire include Western hats, boots and rubber bands.
CLASSIFIED ADS: Members are allowed one free, personal, horse related text ad per newsletter. Members are also allowed one free, personal, horse related ad on our web site each month. Please limit to 50 words or less.
RETURNED CHECK GUIDELINES: Any check returned for any reason will be assigned a $20.00 fee. In addition to the original amount due on the check, you will be required to pay the return check fee charged by the bank. No check will be run through the bank again. Repayment will be accepted in the form of Certified Check, Money Order, Cashier Check or Cash. You will be given Two weeks to repay. After that, unless prior arrangements are made, court proceeding will be started.
SECTION
II PROMOTERS
A. Individual Show Promoters desiring a show may have it tentatively approved by contacting the President of the Association. However, the Board of Directors shall approve all shows, locations, promoters, times and classes.
B. The CCWHA will only approve show dates for the original Promoter’s ring. That Promoter will see that the show is held the scheduled weekend.
C. Promoters are expected to follow and uphold our rules as stated in this rule book. Our rules apply to all participants, members and non members.
D. Any Promoter wishing to give a show date to another group MUST inform the Board of Directors no later than sixty (60) days prior to the scheduled show date.
E. Each Promoter’s ring will be inspected by an appointed Ring Committee prior to the first approved show.
F. A previously determined Promoter’s Show Fee must be paid prior to the beginning of each approved show.
G. One show per weekend will be approved. If a show is canceled, it will be rescheduled if possible.
H. All Promoter’s printed Show Programs should clearly display and define the "Promoter’s Choice" class as separate from the approved program.
I. A Promoter having an approved CCWHA show must mail a copy of the Central Carolina Western Horseman’s Association Rule Booklet to each Judge at least one week prior to the scheduled show.
J. A promoter cannot use a Judge who has shown in a CCWHA show prior to judging a show within a season.
K. A Promoter cannot use a Judge more than ONCE AT THE SAME ARENA in a show season.
L. Show Promoters will be required to submit Class Winner Sheets to the Point Secretary within one week after the show. Each Class Winner Sheet must be signed by the Judge. Failure to comply could lead to disciplinary action by the Board.
M. Any complaint or question about a Class during a show is to be brought to the attention of the Promoter and/or the Show Director/Committee.
N. Should a Promoter authorize, ignore, or overlook the use, sale, or display of alcoholic beverages, or the use of abusive language by competitors or spectators:
1. No further horse shows will be approved or sanctioned for the Promoter involved until such time as the Promoter can assure the Association in person (Board of Directors meeting) such incident(s) will not re-occur.
2. Disciplinary action against competitors could be taken in the form of suspension from that show, loss of points, or total expulsion from the Association.
O. All Show Promoters must follow the show program as previously approved by the Board of Directors. Any additional classes must be added prior to the beginning of the show OR at the end of the show. These classes will not count for points toward year end awards.
P. The printed show program must state whether classes are to receive trophies and/or ribbons or money.
Q. If 51% or more of all scheduled classes are completed before the show is canceled due to rain, or any other reason, the points earned will count.
R. A $30.00 Show Promoter’s Fee per approved show for CCWHA Member/Promoters or individuals outside of the Association will be payable.
S. The CCWHA will:
1. Furnish to the Promoter an adequate supply of Class Winner Sheets.
2. Ensure that the electric timer is available to the Promoter at no additional charge.
3. Ensure that an Association President’s Representative (Show Director, show committee) will be appointed and will preside during each approved show. He/She shall be totally familiar with the Association’s Rules and Regulations.
T. All Promoters must send programs each week for their individual shows.
SECTION
III COMPETITIVE POINTS
Points will begin accruing at the time membership dues are paid with NO retroactive period.
A. Show points shall be awarded to each horse or pony competing in an approved CCWHA show in the following manner:
First Place...............7 Points
Second Place..........5 Points
Third Place.............4 Points
Fourth Place...........3 Points
Fifth Place..............2 Points
Sixth Place.............1 Point
B. A point system of 16, 32, 48, and 64 points will be used toward year end awards with a minimum of fourteen (14) scheduled show dates. Any number of show dates less than this, the point system will be adjusted and/or the points pro-rated. This decision will be made by the current Board of Directors.
C. For a horse or pony to have points awarded toward year end awards, both the owner and the exhibitor MUST be members in good standing of CCWHA. Each horse or pony MUST be registered with the Points Secretary on a form as prescribed by the Board of Directors.
D. Upon sale of a horse during the show season to someone outside the Association, the new owner is given thirty (30) days to join the CCWHA in order to keep the points accumulated on the horse. If the horse is sold to an individual being a member of the CCWHA, the points automatically transfer to the new owner.
E. All classes are eligible to receive points with the exception of the
following:
-Novice Go As You Please
-All Promoter’s Choice Classes
-Exhibition Poles & Barrels
-All Jackpot Classes
F. A rider may show and accumulate points in more than one class and more than one division. However, a Youth exhibitor may not show in Adult classes, nor may an Adult show in a Youth class. Youth and Adult exhibitors may show in all OPEN classes.
SECTION
IV EQUIPMENT
In any approved class, the Judge shall have the authority to require the removal or alteration of any piece of equipment which in his/her opinion, is unsafe, would tend to give a horse an unfair advantage, or that is believed to be inhumane.
Judges are to use their discretion in determining what bits are legal and illegal based on the breed of the horse being shown.
WESTERN CLASSES - OPTIONAL
EQUIPMENT
- Rope or Riata
- Hobbles attached to saddle
- Protective boots and leg wraps, except in Western Pleasure, Showmanship at
Halter, Horsemanship, and Halter
- Tie-down and running martingales for speed events ONLY
- Spurs
- Chaps
- Gloves
ENGLISH CLASSES - OPTIONAL
EQUIPMENT
- Spurs without rowels
- Crops or bats
- English breast plate
- Braiding of mane and/or tail in Hunt Seat
GAITED CLASSES – OPTIONAL
EQUIPMENT
- Chains and/or weighted boots are strictly prohibited.
SECTION
V PROTESTS
STRUCTURE: A Protest/Show Committee shall be formed prior to the first show of the season. This committee consists of a Chairman, and four (4) Board members. The CCWHA President shall serve as ex-officio member of this committee.
PROTESTER PROCEDURES: Protests will only be considered if filed in the following manner:
The Protester shall immediately alert the Show Promoter AND a Show Committee representative of his/her intent to file a protest. This notification must be done before the next class has been "tied". If the protest concerns the last class of the show, the intent to protest must be communicated immediately. The Protester should be prepared to pay $25 per infraction being protested at the time of notification.
The Protester shall forward a formal protest statement to the Protest Committee Chair no later than six (6) days after the date of the alleged incident. The statement must include:
-Separate statement for each alleged class infraction
-Specific reference to the alleged infraction (Refer to booklet)
-Full description of the alleged infraction
-Signature of the Protester
Protests will only be considered from CCWHA members in good standing.
COMMITTEE PROCEDURES: The committee shall meet within seven (7) days of receipt of the statement to consider the protest and prepare a report to be submitted at the next Board of Directors meeting. At this time, the Committee Chair shall recommend to the Board whether or not to uphold or deny the protest.
Final recommendations concerning each protest statement shall require:
-2/3 majority vote by the Protest Committee AND
-2/3 majority vote by the Board of Directors
The Committee Chair shall inform the Protester of the final decision. This is to be done in writing within three (3) days after the decision is made by the Board of Directors. All correspondence will become property of the official records of the Association.
The $ 25.00 protest fee shall be:
0 Returned to the Protester if the protest is upheld.
0 Deposited to the Association bank account if the protest is denied.
NOTE: The Point Secretary shall NOT record any points of the protested class until a final decision has been reached by the Board of Directors.
SECTION
VI DISCIPLINARY ACTION
The Board of Directors has adopted and will enforce the following disciplinary measures in all matters which are properly communicated to the Board. This communication MUST first be through a Show Promoter and/or a member of the Association’s Show/Protest Committee. AFTER informing these individuals, members may then voice their grievances to any Officer and/or Director.
The FIRST WARNING will be verbal. This discussion will be held with the respective member(s) and a minimum of at least two (2) current Board members. One of these Board members MUST be the President.
The SECOND WARNING will be written. This warning will address the specific Rule and/or Regulation which has been violated. The statement will explain the suspension from the Association and the member(s) inability to accumulate any further points is the next action to be taken. This type of communication will become part of the permanent record of the Association.
The THIRD WARNING will result in full suspension from the Association for the remainder of the year.